Business Letter Apostille
Employment confirmations, bank reference requests and invitation letters may all need verification abroad. A notarized signature lets a company letter receive an apostille.
What this document is
The letter carries weight because of who signs it. Print it on letterhead, state the signer's position and keep to verifiable facts.
Where it is used
Applicants for Spanish or Portuguese visas may submit employment or income letters from a U.S. employer, and businesses may send letters to confirm a commercial relationship.
How to prepare it
- Use company letterhead with contact details.
- Keep the content short, factual and dated.
- Make sure the signer can appear before the notary.
Check this first
Consulates often limit how old an employment or income letter can be. Date yours to fit the appointment and leave time for translation.
How the apostille is obtained
- We review the document and check whether a notarized copy meets the request.
- A Maryland notary performs the notarization.
- The Circuit Court clerk certifies the notary where required, and the Maryland Secretary of State issues the apostille.
- We scan the apostilled document and email you a high-resolution PDF.
A common question
Can I sign a letter for my own company?
Usually yes, if you hold a role that lets you confirm the facts. A foreign office may prefer an independent signer for some purposes.